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MindSights Meeting Mentor Example

 

Jump start your meeting planning by choosing from pre-developed meeting agendas that ask the right questions and use the right tools. MMM emulates how skilled meeting leaders function and empowers any meeting leader with these same facilitation skills needed to run successful meetings – every time.

 

Below is MindSights Meeting Mentor’s Main Menu. Simply click on the blue hyperlinks. The [Home] button always brings you back here.   Note: Gray represents hyperlinks that are active in the full Consultants On-demand product.   

 

 

 

MindSights Meeting Mentor

Main Menu mfback

(Table of Contents – TOC)  

 

I. Navigation & Need for Quality meetings

toc tocmainmenu

II. Pre-developed meeting Modules to jump start your planning

   ◙  Seven Critical Thinking Types of Meetings

   ◙  Meeting “Thinking” Tasks Matrix

               ◙  Quick Start Meeting Planner

Text Box: The purpose of MMM is to guide any meeting leader to use professional facilitation skills ranging from deciding if a meeting is necessary, to planning the meeting, to running an effective meeting b asking the right questions, to post-meeting action item follow-up.
 


III. Build your own meeting from scratch

   Step 1: Planning the Meeting

◙    Decide if a meeting is even needed.

◙    Basic meeting components and decisions.

◙    Meeting Purpose & Planning Thinklet

◙    Identify the right meeting Participants

 

   Step 2: Developing the Agenda  

◙    Prepare for opening the meeting 

◙    Build an “Automated” Agenda

     ◙    Prepare for closing the meeting

 

   Step 3: Conducting and Managing the Meeting

◙    Determine your meeting delivery approach

◙    Determine meeting logistics

◙    Select Meeting Productivity tools

◙    Anticipate common meeting problems

 

   Step 4: Post-meeting Evaluation and Action item Follow-up

◙    Post meeting basics

◙    Conduct a facilitator assessment

◙    Conduct post meeting Evaluation & Action Follow-up

 

Addendum I: Meeting Productivity Tools

 

 

Addendum II: Build an Automated Agenda

 

 

 

 

 

 

 

 

 

 

Pre-developed Meeting Modules

Seven Critical Thinking Types of Meetings  mtgtypes

 

Why Use It

Fundamentally, there are two types of meetings:

  1. Learning oriented meetings: Participants attend these meetings primarily to learn and acquire/disseminate information, knowledge or wisdom

 

  1. Thinking oriented meeting: Participants attend these “Participatory” meetings primarily to interact and contribute their thinking and knowledge to produce a specific meeting result or action. These types of meetings can significantly benefit from skilled facilitation.

 

How to Use It

MindSights Meeting Mentor is primarily designed to help plan and run “Thinking” oriented meetings.

Critical thinking meetings in business and organizations typically have one of the                                 following 7 aims. Pick the one that fits your needs.

 

Virtual Meeting Consultant

Critical Thinking Meeting Purpose/Aim
  1. Basic  (90-minute) Problem Solving

Resolve an urgent problem, issue or challenge.
  1. Corrective Problem Solving

Fix or correct a problem by restoring it to a past, standard or original condition.

  1. Systems Problem Solving

Resolve a complex cross-functional or organizational problem.
  1. Create & Innovate

Brainstorm and develop something new and of value that has never existed before.
  1. Improvement

Improve upon current levels of performance (process, product, service).
  1. Planning

Anticipate and prepare for future opportunities or imminent problems.
  1. Decision Making

Select a course of action among alternatives.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Creativity & Innovation (instructions & uses) cre

[Meeting Name]

 [Day of week; Date; Time]

[Location]

 

Meeting Purpose Statement - (?)

 

 

 

Attendees - (?)

 

 

 

Agenda Items

GoTo

Leader/

Presenter

Time

Opening the meeting.

Go

 

 
Task 1: Describe the situation requiring innovative thinking

Go

 

 

Task 2: Define innovation purposes, goals and outcomes.

Go

 

 

Task 3: Define requirements that all ideas/solutions must meet.

Go

 

 

Task 4: Prepare for creative thinking.

Go

 

 

Task 5: Generate lots of creative ideas.

Go

 

 

Task 6: Categorize and turn creative ideas into valuable innovative ideas and solutions.

Go

 

 

Task 7: Prioritize Ideas and identify action steps.

Go

 

 

Closing the meeting.

Go

 

 

 

Meeting Productivity Tools (Use as needed)

Meeting Communication Style

Go

Parking Lot and Idea Notepad

Go

Progress Check & Key Facilitator Questions

Go

Movements, Silence & Incubation

Go

Creative & Innovative Thinking

Go

Participation -Nominal Group Technique

Go

Meeting Decisions and Actions

Go

Team Games & Exercises

Go

Manage Conflict

Go

Brainstorming with Note Cards

Go

User Tool #1

Go

User Tool # 2